There are three basic types of content or building blocks in Power BI:
Datasets, Reports and Dashboards
Datasets are reporting models with attributes and measures (calculations) that a user can EXPLORE and build different types of visualizations. Datasets can also be RENAMED, DELETED and REFRESHED
Reports are collections of visuals.
Dashboards are a collection of tiles that are pinned from Reports by mouse over the desired chart and clicking on the Push Pin Icon. Tiles can be rearranged and resized.
Where do we store Dashboards, Reports and Datasets?
You will have two options for storing your content:
- My Workspace
- Group Workspaces
So how do I organize everything in Power BI?
Any content that will need governance or will potentially reach a large number of users should be stored in a group workspace. Content that does not require much collaboration and governance can be stored in your personal workspace. Another thing to consider is that a personal workspace is limited to 10GB in the Pro version. So is each group workspace. However, every new group gets another 10GB of storage which makes a group concept even more alluring.
OK, now that I have organized everything, how do I share it?
If you have a dashboard stored in your personal workspace, you can use a Share Dashboard feature.
Only dashboards can be shared (reports and datasets cannot).
Share Dashboard option is not available for dashboards created in Group workspaces.
Another way to share content, is by creating an organizational content pack.
We can create an organizational content pack by clicking the gear icon on the top right hand corner of the page
We will then have an option to specify who has access to the content pack, its Title and Description (both are required) and also what dashboards, reports and datasets should be included in it
Then click Publish button at the bottom of the page to complete content pack creation process.
After the content pack has been published, users with required access will have an option to consume it by clicking on Get Data->Get